PCTI Solutions Ltd - UK Leader in Document Management Software for Primary Care Organisations

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Docman Version 7

Docman is the most recognised 'practice specific' Document Management System in Primary Care.

In addition to its rich functionality, its ability to work with virtually all clinical systems has meant it has been adopted by large numbers of practices across England and Wales. It is currently being deployed throughout all practices
in Scotland.

What is Docman?

Docman enables a practice to manage its paper and electronic documents in a secure environment, with controlled access from your clinical system.

Documents are stored and tagged with criteria such as description, hospital, departments, consultant and keywords. Each may be secured using passwords and user security and further categorised into document folders.

System Compatibility Chart

Clinical System	Comments
iSoft Synergy	API
iSoft S6000
iSoft Premiere	API
iSoft Ganymede
iSoft System 5
In Practice Vision	API
TCR Micromedic
Microtest
GPASS	API
EMIS 5.x & LV	API
EMIS GV
EMIS PCS	API
Seetec GP Enterprise
Prot.-Exeter ESP32

API refers to "Application Programming Interface". This is software provided by the clinical system supplier which enables other programs to interact with it safely. Where an API is available, Docman is able to 'talk directly' to the application providing greater integration such as the ability to apply read codes to a patient record without leaving Docman.

Documents may be passed around the practice to individuals or groups of users, the users can then highlight, stamp and comment on the document enabling group discussion or simple 'actioning'. This is a key feature of the software and is a process known as electronic Workflow.

Patient are accessed directly from within your clinical system and you can even write read coded entries back to a patient record. Docman enables instant access to up-to-date results documents, even if they are in a Doctors' in-tray, ensuring that information can be passed back to the patient as soon as its received in the practice.

Docman saves practice staff time and makes the process of handling documents more efficient leading to an improved service for your patients.

The latest version of Docman is enterprise aware which means that it can run along side centrally hosted clinical systems supporting both thin & thick client interfaces. It also supports EDT (electronic document transfer) which means documents that are sent electronically by your hospital trust can be filed directly in Docman with the minimum of effort (see EDT page for further details)

Summarisation is a key issue for many practices because of the nGMS contract. Intellisense helps practices maximise QOF points by accurately detecting diagnosis read codes in document text and filing them directly to the patient clinical record.

Further Information

Click here to learn about specific product features of Docman v7.

Further information is also available from the Benefits of document management page or via one of the case studies.

Online demonstration

A new online demo is available which demonstrates the key aspects of Docman 7, tailored to your clinical system. Click here to view the demo.

If you would prefer one of our demonstrators to visit your practice, you may organise an onsite demonstration.

Request a Quotation

A Docman 7 quotation for can be obtained by clicking here. Alternatively, please call our sales team on 01977 690977 to discuss your specific requirements.

INPS Vision Users

Docman is licensed to INPS for resale to their customers and is re-badged as Vision Docman Plus. Correspondence Manager users can upgrade to Vision Docman Plus which provides similar summarising functionality.

All users of the Vision clinical system should contact their usual sales contact for Docman enquires. Existing Docman users running versions earlier than v7 should contact PCTI regarding upgrades

Key Features
•	As you would expect....scan and digitise paper documents or import existing electronic documents
•	Store both patient and non-patient documents
•	Capture electronic delivered documents (via email or EDT) including typed letters and results.
•	File Read Code summaries direct to clinical system and increase QOF points
•	Stamp documents as they are captured with user definable stamps.
•	Store description, hospital, department, consultant and keywords against each document.
•	Distribute [Workflow] documents to user inboxes and allow each user to make comments, highlight sections of the document and assign actions, such as 'appointment required'
•	Revolutionise document storage and retrieval through comprehensive text content searching