Docman Version 7 Product Features
 

The latest version of Docman has been re-designed as a fully fledged enterprise system, supporting implementations from a single partner practice to multi site and those hosted on centrally managed data centre systems.

Version 7

We have worked closely with the major clinical suppliers, Hospitals Trusts and NHS Scotland to ensure Docman meets the changing IT demands in the UK, including 'Connecting for Health' for the foreseeable future.  Docman 7 supports multi site operation and will also operate in a health centre environment shared by several practices which machines are shared - including shared remote scanners.

A vast array of new product features and enhancements have been added to the system many of which have been requested through our user base.  It is available as an upgrade to existing Docman and ScanAgent Workflow users.

In addition to a host of new features (see list below), Docman 7 introduces two new important concepts, Intelligent Filing and summarisation in the form of Intellisense; and Electronic Document Transfer in a module called EDT.  Both modules are add-on's to the standard product at additional cost.

Docman 7 is accredited by all the major suppliers, many of which have an API (application programming interface) which allows controlled and secure integration between Docman and your clinical system.  For further information on compatibility, please see the chart on the main Docman information page.

Intellisense

Intellisense uses an accurate recognition algorithm in order to detect patient and letter type information from a source document. In addition, it can extract diagnosis read codes in the text and file them directly to your clinical system.



Electronic Document Transfer (EDT)

EDT automates the collection of letters sent electronically from Hospital Trusts and puts them directly into Docman ready for workflow-ing and filing into the clinical record.  Not only is scanning time saved, most EDT implementation include patient and document information saving the user having to match the document with the correct patient and typing document descriptions.


 
 

New features of version 7 • Enterprise capabilities Designed to work with the new breed of NHS clinical systems. Works with multiple sites in data centre environments. Supports remote and network scanning. Supports Terminal server and Citrix Metaframe implementations. Supports shared workstations & scanners between surgeries. • Scanning & Filing User definable scanning profiles Automatic intelligent batch grouping Centralised and user definable electronic stamps & highlight pens Automated document stamping and cropping Enhanced filing templates including Workflow routing, Read coding & automatic document folder detection • Workflowing View patient clinical record from Workflow and Document View screen Broadcast Workflows enable all users to receive the Workflow at the same time Stop / Reset / Re-route / Move to next user / Out of office Workflow options Workflow batch – Workflow all common documents in one go User definable Workflow views may be used to segment and prioritise workload • Viewing / Browsing Enhanced document browsing and preview includes new native document formats such as HTML, PDF and Word.  The latter require that Acrobat or Word are installed on the user PC User definable browsing screen layouts Preview Microsoft Word documents in the document browser User definable folder layout / document layout / search layout and sorting Multiple level document folders Move/Copy documents between patients and data sections New document print manager – print all documents / audit trails / patient details Create PDF reports when a patient leaves or create a complete CD of document images Advanced document auditing and tracking features.

• Non-Patient Document Handling Predefined data sections for Address books, contacts, contacts with documents, web sites, email addresses, suppliers, surgery documents & secured documents New sections field types for email addresses and web sites Non-patient sections now fully integrated with the patient sections enabling non-patient documents to be Workflowed New document viewing toolbar – integrates into the clinical system Toolbar links to all other available data sections such as users address book and contacts Microsoft Office Integration - Toolbar allows docs to be filed that are open in Word, Excel and emails in Outlook • Other Features Instant messaging module with automated replies and predefined messages Integrates with optional Intellisense filing and summarising module Export patient data to CD for onward transfer to another practice or insurance company.  CD contains standalone browser for recipient not running Docman 7 Integrates with optional Electronic Document Transfer (EDT) module • Architecture Separate module for system administrators Over-the-Internet updates including nightly check for critical updates with user notification as part of the scheduled auto-backup routine Improved automatic backup system with data check, data repair/optimise and clinical system synchronisation Centralised Workstation configuration and licensing Enhanced error detection and reporting Automated error correction for lost connections and network failures. Built in help desk tools for assisted support • Enhanced security Granular approach to security from entire sections through specific patients to individual documents. Document revision history and audited change control including access logging User security enhancements in line with clinical system 'RFA' guidelines (password expiry, password history, password minimum length etc) Centralised management of security settings