Electronic Document Transfer
EDT Hub captures documents from Secondary Care systems and
distributes them
to any GP practice. EDT Hub extends this functionality to allow for two
way document transfer between organisations, for example GP practices
sending electronic documents to hospitals.
By sending documents electronically, Hospital
Trusts can not only meet delivery targets like the 24 hour discharge summary, but
they can also make significant savings by removing printing and postage
costs.
EDT is able to collect from multiple message streams
enabling practices to receive from multiple document sources in the same Trust
or from neighbouring Trusts. No matter how many streams a practice collects
from, all documents are delivered to Docman. This is convenient both in
practical terms for the clinician and from an audit/ clinical governance point
of view.
EDT is currently being used for transferring:
- Discharge Summaries
- Discharge Letters
- Encounter Reports
- Radiology Reports
- Outpatient Clinic Letters
- Out-of-Hours Reports
EDT
Hub is currently being used by over 50 Trusts to send documents
electronically. The solution is one of the very first to be granted NHS
Interoperability ToolKit Accreditation. Download a copy of the certificate>>
EDT Hub case studies >>
Hospital: The ability to link multiple secondary care organisations with multiple primary care organisations, reducing paper and printing costs. Improvements in data quality and patient safety, including an electronic audit trail. Send Discharge Summaries, Discharge Letters, Encounter Reports, Radiology Reports,
Outpatient Clinic Letters and Out-of-Hours Reports to any GP practice.
Healthcare: Greatly reduce the postage and printing costs by up-scaling the solution across the NHS. Improve data quality and patient safety by implementing a secure system with a comprehensive audit trail.
Practice: No scanning, auto-patient matching, pre-populated filing fields and quicker
document processing. EDT means that all incoming documents are received by the practice in the same way, irrespective of the sending system.
“Before using Docman EDT and our
in-house discharge solution (EDS) there were problems with the paper
preliminary discharge letters and prescriptions; when writing them, the second
page onwards started to be difficult to read and then in some cases becoming
almost illegible on the lower copies. By using EDT and EDS the information sent
is now legible, timely and with more important patient information being
received immediately after the patient’s discharge."
"There were two main drivers for the project; to improve
communication and the quality of that communication between Primary and
Secondary care, as a result this has improved HHT service to the patient by the
quality and speed of information transfer to their GP. By sending electronic
discharges summaries GPs are now informed about their patient’s prescription
and a summary of their in-patient stay within the 24
hour target."
Denise MacPherson , Lead Pharmacy Technician, Governance, Herefordshire Hospital Trust (HHT)
“The deployment of EDT Hub is part of the
Trust’s strategy of process change to drive down costs. Working with the
Coventry IT Collaborative the solution has already been deployed to GP
Practices across Coventry and is enabling letters to be sent to GPs within
minutes of being produced electronically by the Trust’s Digital Dictation
system.”
Charles added “the system ticks all of the
QIPP boxes for both Trust and GP alike but, more importantly, it is helping to
deliver safe and effective patient care. Once rolled-out, the intention is to
turn off the printing of 500,000 letters that are sent to GP practices across
Coventry and Warwickshire each year."
Charles Yeomanson, Associate Director of ICT,
University Hospitals Coventry & Warwickshire NHS Trust
The EDT Hub is a secure application that provides NHS Trusts with the ability to capture local documents and make them available to Docman EDT in Primary Care. Organisations pass an XML message containing an embedded document to the EDT Hub. The message is required to conform to our specification (based on the widely used “Kettering” standard). The document payload can be any of the supported formats including DOC, PDF, TIF, HTML, TXT.
EDT Hub contains a “web service” which allows us to deliver documents over N3 without having to rely on another delivery mechanism such as NHS Mail. The application of an “SSL certificate” to the EDT Hub provides an additional layer of security.
EDT Hub provides a comprehensive web-based management console to allow easy configuration and management of the Server application. All configuration is managed centrally through the console; this includes adding/ deleting practices who receive EDT messages, set-up and management of ‘document feeds’ into the Host and other system and security settings. The console also provides a real time activity summary for high level monitoring. This is underpinned by a detailed transmission log which details, down to document level, the status of each transmission. The log can also be filtered to view the status of documents from a specific feed, and also by the receiving GP practice.
EDT Hub already accept feeds from:
ICE, Adastra, MediCall, Rhapsody, Keystone, EPOC Clinic, Carestream, Medisec Trust, iCM, Revive EDC, Webshere, Documentum, Medicorr, Advantis, Graphnet, Winscribe, eDischarge (SRC), Ensemble, IDL, Endoscopy and CRIS.
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